Bringing a posture of service and hospitality to the role, we are looking for an office and communications administrator to support the pastoral staff in the areas of administration and communication. The Office and Communications Administrator will have a growing relationship with Jesus and work within the parameters of the Operating Guidelines and Team Agreement for SGC Pastors and Staff (available on request).

Full Job description here.

We are a community that believes in a triune, humble, creative and relational God of grace who is our centre and who loves this broken world. Because of this, we seek to be a people of faith who grow as holistic followers of Jesus—disciples who love God, love each other and our neighbour, share God’s story, and show God’s care.

Within our current pastoral team, we have pastors and staff giving leadership to communal worship, communications, children, youth and young adult discipleship, and the overall leadership and upholding the shared core values of the community.

One of our core values is that we believe in a God who came not to be served, but to serve. Therefore, we engage in sacrificial and active service to those around us. We strive to be good stewards of God’s gifts and talents by serving one another in humility. We aspire to regard others as higher than ourselves, which liberates us to creatively take risks in serving others for God’s glory.

Another core value is that we believe in a creative God. Therefore we are open to expressing our faith in new and creative ways that reflect the beauty and complexity of our creator. We are called to use our creative gifts in worship and service as we engage with our world. We take joy in the diversity of gifts that allow us to delight God and participate in his ongoing story.

• Minimum high school diploma or equivalent required
• Previous office and communications experience preferred

Office Administration and Management

• Provide administrative support to the pastoral team
• Provide administrative support to the leadership team of Deacons and Elders when
• appropriate
• Front Desk Hospitality: receiving and responding to email/phone calls/walk-ins from
• general inquiries, congregants, service personnel, etc.
• Attending weekly Pastoral Team meetings, taking minutes, tracking project responsibilities, and anticipating annual responsibilities
• Managing the Master Calendar (tracking planning and communication timelines,
• bookings, registered parking)
• Organizing server and tracking shared files stored online
• Organizing email and Google Docs groups
• Collecting, inputting, and consigning Welcome/Connection Card information
• Arranging new user and email accounts
• Troubleshooting Information Technology (IT) problems and assisting with Pastoral Team IT/printer needs
• Monitoring and purchasing of paper, toner, and other office supplies
• Arrange servicing for office machines
• Handling paper mail
• Preparing and managing related budget lines, including rental projections during annual budgeting
• Support the Finance team with expense processing and other administrative duties
• In the absence of a building manager, willingness to notice and respond to small issues pertaining to building cleanliness (all Pastoral Team members do things like load/unload the dishwasher, push furniture back into place, etc.)

Communications and Publications

Weekly Responsibilities

• Preparing media and other resources (ProPresenter, PowerPoint, Song Sheets, etc.)
• for Sunday Morning Worship Gatherings in consultation with the Pastor responsible for worship
• Preparing announcement slides for worship area and lounge display
• Providing Sunday announcements script
• Emailing reminders of upcoming service commitments, meetings, due dates, etc.
• Maintaining SGC’s online presence by updating the website and social media and posting regular podcasts or working with a volunteer to do so

Monthly Responsibilities

• Preparing and printing Delve (a monthly magazine about people, ideas, and events at SGC)
• Either acting as Editor or working with a Volunteer Editor
• Facilitating and editing submitted content
• Providing printed material for ministries (e.g., congregational meetings, welcome pamphlets)

Annual Responsibilities

• Gathering, preparing, and printing Annual Report, Directory, and other publishing needs

Property

Bookings/Rentals

• Interacting with partner organizations regarding room bookings
• Receiving and booking rental requests
• Coordinating with renters for orientation and facility agreement administration
• Arranging for un/locking and climate control (heating/AC) of rental space
• Checking rental space for damage after use

Parking

• Issuing parking passes
• Dealing with parking contracts
• Checking the lot and working with Parking Control to issue tickets when necessary
• Tracking rental and parking deposits to ensure payment is received

Relational Competencies

• Strong verbal and written communication skills
  • Including but not limited to: email, grammar, editing documentation, etc
• Strong interpersonal skills
  • A warm and welcoming demeanor
  • Ability to respond in a friendly manner to a wide diversity of personalities
• Excellent judgment and ability to maintain confidentiality
• Ability to work collaboratively with the Pastoral Team
  • Engaging in team conversation about specific projects and issues
  • Open to building healthy relationships with team members
• Ability to work enthusiastically in the culture of SGC as reflected in our Statement of Values (available on request)
• Willingness to regularly participate in SGC worship as a part of the community

Technical Competencies

• Excellent administration skills
• Detail oriented
• Ability to identify missing information and keep others organized
• Independent problem solving and resourcefulness
• Proactive thinking and planning on a yearly scope
• Ability to prioritize and work on multiple projects simultaneously
• Ability to manage numerous distractions and interruptions
• Proficiency or ability to learn specific computer software and utilize online resources e.g. ProPresenter, Photoshop/Illustrator, etc.

Resume submission details:
Search Committee - searchcomittee@springgardenchurch.ca

Full Job description here.