Highland Baptist Church Published: June 22, 2022
135 Highland Road West, Kitchener, ON N2M 3B9

Job Type
Permanent Position


Under supervision of the ministers, the Church Ministry Assistant will:  assist the congregation with administrative work pertaining to the operation of the Church and assist the ministers and staff in all administrative work pertaining to their ministry. 

Overview of Church and Community

Highland Baptist Church is located in central Kitchener.  Our mission:  God calls us to practice the compassionand love of Jesus Christ, locally and globally, in risk-taking missionand service and to nurture a diverseand thriving church family where all people of every ethnicity may worshipand serve God with joy. 


Qualifications and Education Requirements

Minimum High School graduate, with several years’ experience in an administrative role.  Some post-secondary training preferred. 

Role and Responsibilities

  1. Perform reception duties:  answer telephone, redirect calls, messages; greet visitors to the church in a warm and friendly manner; provide assistance, information, etc. 
  2. Prepare bulletins for Sunday services and other services as needed and publishing them on the church website. 
  3. Post weekly contributions 
  4. Prepare and assign contribution boxes and mail boxes 
  5. Provide administrative services to the Minister, Assistant Ministers and Team Leaders. 
  6. Provide administrative services to Church members who do not have access or ability otherwise, as needs require. (if questions arise, consult with the Team leaders) 
  7. Prepare and send out letters/cards of welcome to visitors to the church 
  8. Post bulletin and other updates on the church website 
  9. Provide support for Outreach Programs (such as Childrens' Needs Distribution Centre (CNDC).  Book appointments for the CNDC. 
  10. Assist the Co-ordinator of the Highland News in the lay out of the newsletter, if required 
  11. Assemble reports for the Annual Report, arrange for printing and publishing 
  12. Maintain a telephone and address directory of the congregation - including birth dates - to be printed as required) in conjunction with the Ministers - as up-to-date as possible 
  13. Co-ordinate all room usage, bookings and rentals in liaison with the Team leaders or Vision and Leadership Board 
  14. Open mail and redirect to appropriate persons 
  15. Check church’s email daily and respond or redirect as required 
  16. Order office supplies including postage 
  17. Prepare Marriage Certificates and maintain Church Wedding Register 
  18. Attend regular staff meetings as required 
  19. Meet with the custodian regularly to inform them of all activities and special arrangements 
  20. Manage Petty Cash funds and write cheques on benevolent fund as directed by Worship Team 
  21. Manage and distribute keys in liaison with the Property Team 
  22. Arrange for the repair and maintenance of all office equipment 
  23. Maintain Procedures and Information Manual 
  24. Monitor and provide administration (billing etc.) for “outside” use of the church parking lot including electronic fund transfers and post-dated cheques 
  25. Write cheques on the church bank accounts based on approvals from Team leaders, including scanning bills and electronic approvals; alert signing authorities when cheques are ready for signature. 
  26. Perform other reasonable administrative tasks as assigned.  

Preferred Skills

  • Strong verbal and written communication skills  
  • Excellent interpersonal skills  
  • Good judgment and ability to maintain confidentiality  
  • Ability to respond in a friendly manner to a wide diversity of personalities and cultures 
  • Ability to work collaboratively with the Pastoral Team  
  • Engaging in team conversation about specific projects and issues  
  • Open to building healthy relationships with team members.   
  • Management of supplies and office equipment 
  • Creative problem solving ability 
  • Time Management skills 

Technical Competencies 

  • Proactive thinking and planning on a yearly scope  
  • Ability to prioritize and work on multiple projects simultaneously  
  • Ability to manage numerous distractions and interruptions  
  • Proficiency with computer software (Word, Excel, Publisher) and maintain an online presence of the church on the website, Facebook and other platforms as technology and culture changes. 



Please submit a cover letter and resume to sandrajhurlburt@gmail.com (Personnel Chair)

Highland Baptist Church welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.