Please provide a brief description of the position you are posting. To serve as the nerve center and coordinating core of the entire church’s operation—ensuring that the decisions, communication, and implementation of the pastoral team, deacon board, and coworker committees of all congregations are carried out in an orderly, timely, and effective manner—so that the whole church may walk together in unity toward God’s vision, and do all things “decently and in order”
(1 Cor. 14:40).

Tell applicants a little about the church/ministry and the community you serve.

Milton Missionary Baptist is a Chinese and English -spoken Churn with 4 planted churches in Oakville, Mississauga and Milton area.

Spread Gospel and help brothers and sisters grow in Christ.

1. Faithful to the Lord, spiritually mature, and aligned with the Baptist faith and the church’s vision.
2. Demonstrates a godly lifestyle, confidentiality, loyalty, and reliability.
3. Possesses strong writing, administrative, bilingual (Chinese/English) communication, coordination, and time-management skills.
4.  Able to maintain both order and spiritual balance amid complex and busy tasks.

Core Responsibilities (Four Key Functional Roles)

Coordination and Liaison Function

• Serve as the primary communication bridge between the Senior Pastor, the Deacon Board Chair, and the coworker committees of each congregation.
• Ensure that meeting information, decisions, and action items are properly conveyed, followed up, and implemented, avoiding any gaps or omissions.
• Proactively remind and coordinate the preparation and implementation of the Annual Church Calendar, ensuring synchronization across all congregations.
• Remind all departments to submit reports, budgets, summaries, and ministry plans on time.

Administrative and Operational Execution Function

• Manage the administrative system of the church office (archives, equipment, supplies, contracts, insurance, correspondence, etc.).
• Maintain member records, baptism lists, and ministry rosters.
• Supervise the preparation and publication of the Sunday Bulletin.
• Assist with finance and logistics: budget compilation, receipt management, and expense verification.
• Coordinate administrative arrangements for all-church events (such as retreats, camps, VBS, Easter, Christmas, etc.).

Meeting and Decision Execution Support Function

• Collect and preserve meeting resolutions from the Deacon Board and the coworker committees of each congregation.
• Compile and maintain Meeting Decision Tracking Sheets, regularly reminding responsible parties of follow-up actions.
• Prepare materials for the congregational meeting, including voting or ballot documents, record minutes, and archive them properly.

Information and Communication Function

• Manage internal communication networks (chat groups, email lists, bulletin systems).
• Remind pastors and deacons of key deadlines (report submissions, event preparations, budgets, etc.).
• Maintain the church’s shared calendar, cloud documents, and website updates.

Communication skill and caring heart.

Warren Gao: gwying@hotmail.com